Receptionist/Administrative Assistant

The residential sales office located in downtown Punta Gorda is seeking an experienced Receptionist/Administrative Assistant with strong customer service skills to run the front desk for a busy real estate office.
The candidate must be willing to meet and greet clients, sales agents and guests with a smile. If you have an exceptionally professional image, demeanor and excellent people skills, then you are the right fit.
The primary role as receptionist is to handle all of the incoming calls for the office in a professional and friendly manner.
In this position, you will:
o Open and close the switchboard
o Text message all agents with message or place caller in the desired agents' voice mail or give out cell phone number if agent is unavailable
o Meet and greet clients and visitors in a professional and friendly manner.
o Monitor incoming faxes and notify agents
o Receive and distribute mail
o Monitor and update office records
o Maintain the reception area to ensure it is clean, tidy and professional in appearance at all times.
o Order office supplies, toner for copiers, keep paper supplied for copiers and fax machines
o Maintain Real Estate Listing & Transaction files
o Enter Listing information into MLS (data entry)
o Upload photo's to internal FTP site
o Manage listing changes (data entry)

Experience and skills you will need:
o Prior experience working as an Receptionist/Administrative Assistant
o Proficiency in Word, Excel, and Outlook
o Excellent communication skills, with friendly phone voice
o Ability to maintain a professional demeanor under various situations
o Willingness to learn other computer programs is essential
If you are proficient in Microsoft Word, Excel and Outlook, enjoy providing outstanding customer service, love to talk on the telephone, and have strong administrative skills then we would like to hear from you.
Real estate experience and MLS experience is beneficial but not required.
This is a full time position five day work week 8:30am to 5:30pm with one hour for lunch. We offer benefits including Health, Dental and 401(k).

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